Forms
Students
The Undergraduate Graduation Application Form is to be used by undergraduate students applying to graduate. It must be signed by your advisor and then by the department chair. Students who are not in continuing status or do not have access to the online form must use this version.
Office of the Registrar:
How to apply online to Graduate?
All students not in continuing status must complete the Graduation Matriculation Form when applying for graduation along with the undergraduate graduation application form.
Click the link above to access our Adobe Sign version of the form.
This form is used to:
- Add a major or minor for a non-impacted major
- Drop an impacted or non-impacted major or minor
- Change your catalog year (pertains to the requirements you have to meet by the time you graduate)
It is highly recommended that you speak to the department or your advisor before submitting this form. If you wish to add an impacted major or minor, please contact the academic coordinator or advisor in that particular department.
Please note: some non-impacted majors require specific requirements to be met (auditions, etc.). Majors that require requirements to be met will not appear on this form. Please contact the department to speak with an academic coordinator or advisor.
The Petition for General Education (GE) Course form is to be used by currently enrolled SSU students to petition for GE credit for a course that was taken at another institution. Petitions with all appropriate signatures and support materials, must be submitted at least one semester prior to their intended graduation. Petitions are considered on the basis of merit, not merely to expedite graduation. Courses taken at SSU that have not been approved for GE credit will not be allowed to count for GE. Lower division GE courses will not be allowed to count for upper division GE. Include the course description and syllabus of the course you want to substitute.
Request for Incomplete
This form is for students requesting an “Incomplete Grade”.
Internship Form via Division of Academic Affairs
This form is used by students interning at an external organization or business. Students may sign up for a maximum of four units each semester. One unit is equivalent to 45 hours per semester. Please save the form to the desktop in order to fill it out and sign it digitally. Work with your department to complete the form and obtain the necessary signatures. Once completed with signatures, turn in the original copy to the Scheduling Office, Salazar Hall by the Add/Drop period or email to the Academic Affairs Scheduler. Make sure to keep a copy of the form for your records.
Legacy Internship Form
Special Studies Form
Students are allowed to take up to a maximum of eight units of undergraduate special study coursework under a particular subject and twelve units overall. One unit is equivalent to 45 hours per semester. Please Save the form to Desktop in order to fill it out and sign it digitally. The form must originate in the Department and be processed through the School office. Once completed with signatures, turn in the original copy to the Academic Affairs Scheduler.
Students are not allowed to enroll in any two or more classes during the same time period. If this does occur, the student may petition to enroll in both classes with the approval of the instructors on how meeting periods can be adjusted to accommodate the conflicting times. Please note: these forms must be submitted during the add period. Please review the calendar for the add period dates. (Academic Calendar). Both courses do need to be open in order for the form to be processed.
Petition to Add (after posted deadline)
This petition form is to be used by students who wish to add after the deadline. Petitions to add after the deadline are accepted for review when a student has serious or compelling reasons that prevented him/her from meeting the add deadline.
For the add/drop deadline, please refer to the Academic Calendar.
Petition to Take Additional Units
Please click the link above to access the Adobe Sign version of this form.
Please note:
- Students who have filed for graduation for the upcoming semester will have requests processed as they are received.
- All other requests will be reviewed prior to the start of the next registration period (usually in January for Spring semester and July for Fall semester).
- If you are trying to petition to take extra units for Summer or Winter Intersession, please contact the Office of Extended and International Education at [email protected] or visit the Intersession website as early as possible to get started.
Leave of Absence Form
Please use the link above to access the Adobe Sign version of this form. Once signed, the Office of the Registrar will receive a copy.
This form is required to be submitted within the first 2 weeks of the semester that you are enrolled in. If you are not enrolled in the semester or requesting a future semester, please proceed. View the Leaves of Absence policy for more information. If you are enrolled in classes for that term, it is your responsibility to drop any classes before the semester begins if you wish to have a full reversal of fees. Otherwise, you may be subject to a pro-rata refund.
Petition to Withdraw from an Individual Class – after posted deadline
Please use the link above to access the Adobe Sign version of this form. Once you complete the form and verify your signature, a copy will be sent to the Office of the Registrar to send out to the appropriate parties for signatures. When all signatures have been obtained, a copy will be sent to you.
Petitions to withdraw from a class after the deadline are accepted for review when a student has serious and compelling reasons that prevented them from meeting the withdrawal deadline. The last day to submit this petition is the last day of instruction. Please refer to the Academic Calendar for that date. If you are withdrawing from all the classes you are enrolled in, please fill out the Withdraw Completely from Sonoma State - for the total term.
For more information please visit: How to Withdraw?
This form is for course repeat exceptions only. If you are repeating an SSU course (at SSU) for the first time, in which you received a C- or below, there is no need to complete this form.
Withdraw completely from Sonoma State University – for total term
Please note: fill out all required fields noted with a red asterisk (*). Fields on the form will become fillable based on the responses provided by you. You will be able to sign the form once all required fields have been filled out.
This form is to be used by students requesting to withdraw completely from Sonoma State University. If you are trying to withdraw from a semester that has already passed (also considered a retroactive withdrawal), please complete the General Petition for Waiver of University Regulations.
Faculty
Additional Forms
Additional digital forms for faculty (Change of Major for Impacted Majors, ARR Update Form, etc.). A login is required.
This form is to be used by faculty to drop students who miss their required attendance at the start of the semester. This form should be submitted to the Office of the Registrar no later than 2 days after the end of Add/Drop.
"A login is required."
Unit Credit by Challenge Examination
"A login is required."
SSU grants undergraduate degree credit for successful completion of non-collegiate instruction, either military or civilian, appropriate to the baccalaureate degree, which has been recommended by the Commission on Educational Credit and Credentials of the American Council on Education. The numbers of units allowed are those recommended in the Guide to the Evaluation of Educational Experience in the Armed Services and the National Guide to Educational Credit for Training Programs.
You may earn unit credit for an SSU course that you successfully challenge by examination. The University, in the interest of accelerating the academic progress of capable students with special interests and experience, encourages the earning of such credit.
Other Forms
General Petition for Waiver of University Regulations
Use the link above to access the Adobe Sign version of this form. Once you complete the form and verify your signature, it will go to the advisor you designated on the form. Once all parties have signed, the Office of the Registrar will route the form to the Registrar to review.
This form is used to petition or waive university regulations such as retroactive withdrawals from a past semester, GE unit requirements, catalog years, and more as outlined in the Sonoma State Catalog.
If the purpose of your general petition is to request a retroactive withdrawal, please be sure to confirm with your advisor that your justification for the petition meets the withdrawal criteria listed under 'Serious and Compelling Reasons'.
Personal Information Change Form (name, birthday, social security number, gender)
Legal documentation will be required, i.e. court document, Driver’s License, Social Security Card, etc. Copies of legal documents received must include a copy of your photo ID.
Reinstatement following Academic Disqualification
Instructions, petition, and checklist.
This form is for students authorizing the release of academic records regarding their status with Sonoma State University. Please note, this form is only for students that have lost access to their Student Center. If you have access to your Student Center, please follow our Authorization to Release Instructions.
Residency and Reclassification Form
Find information about how California residency is determined, how to file an appeal if you're classified as a nonresident, exceptions and exemptions, and more.
Please click the link above to fill out the Student Credit for Prior Learning form. This is an Adobe Sign form that, once signed and verified by the student, will be routed to the Office of the Registrar.
There is criteria and limitations with regard to Credit for Prior Learning. Please refer to the Credit for Prior Learning page for more information.